PAID TIME OFF POLICY

Paid Time Off (PTO) provides you with the flexibility to use your time off to meet your personal needs, while recognizing your individual responsibility to manage your paid time off.

You will accumulate a specified amount of PTO each pay period worked and it is up to you to allocate how you will use it – for vacation, illness, caring for children, school activities, medical/dental appointments, leave, personal business or emergencies. . The amount of PTO earned will depend on your length of your service with the Agency.

[PTO does not replace the Company’s holiday schedule. We will continue to have designated paid holidays each year.]

ELIGIBILITY:

You are eligible to receive PTO if you are a regular status employee scheduled to work at least 32 hours per week unless otherwise stated. [Part-time employees working more than 16 hours per week accrue PTO on a prorated basis, depending on the number of hours worked.]

DEPOSITS INTO YOUR LEAVE ACCOUNT:

The amount of PTO you accrue each year is based on your length of service and accrues according to the Accrual Schedule for full time employees chart below. PTO is accrued as you work. You will not accrue PTO time while you are on leave of absence or suspension by the Agency.

ACCRUAL SCHEDULE FOR FULL TIME EMPLOYEES

  • Up to and including Year 2
    12 days (1 day per month)
  • Beginning year 3
    15 days (1.25 days per month)
  • Beginning year 4
    17 days (1.42 days per month)
  • Beginning year 8
    20 days (1.67 days per month)
  • Beginning year 16
    25 days (2.08 days per month)

CARRYOVER OF PAID TIME OFF:

Earned, unused PTO may be carried over into the next year but the number of days carried over may not exceed half of the PTO days from previous year.

PAID TIME OFF AT TERMINATION:

Terminating employees will be paid either for their earned but unused PTO or their annual entitlement, whichever is less. Unused PTO carried over will be used in this calculation. You will be paid 5%for all accrued but unused PTO when you leave the company.

MANAGEMENT OF PTO:

You are responsible for managing your PTO account. It is important that you plan ahead for how you will use it. This means developing a plan for taking your vacations, as well as doctor’s appointments and personal business. It also means holding some time in “reserve” for the unexpected, such as emergencies and illnesses.

MINIMUM INCREMENTS OF PTO:

The minimum amount of PTO you can use at one time depends on whether you are an exempt or a non-exempt status employee. If you are non-exempt, you may not take less than one hour off at a time. If you are an exempt status employee you must take PTO in increments of not less than one-half day.

NOTICE AND SCHEDULING:

You are required to provide your supervisor with reasonable advance notice and obtain approval prior to using PTO. This allows for you and your supervisor to prepare for your time off and assure that all staffing needs are met. There may be occasions, such as sudden illness, when you cannot notify your supervisor in advance. In those situations, you must inform your supervisor of your circumstances as soon as possible.